Special Event Registration

Thank you for your interest in holding a special event in Batavia. We look forward to working with you to ensure that the event can be planned and executed successfully and the necessary city resources are prepared to perform any necessary roles.

Below is an application form that we require you to complete and submit to us in order to get the planning and approval process started. In short, you can fill out the form on your computer, save it, and email it to us along with the required additional documentation. Alternatively, you may print the form and bring the paperwork to the Community Development Department or mail it to:
City of Batavia
Attn: Special Events - Community Development
100 N Island Avenue
Batavia, IL 60510

We encourage you to submit your application to us up to one year in advance of the event. The application must be completed and submitted to the city at least 30 days in advance of the event, or 90 days in advance if your event requires the closure of public streets, use of public parking lots, or the dispensing of alcoholic beverages. Applications must be submitted with all necessary supporting documentation in order to be considered complete.

Cost Estimate

As part of the review process, we will give you a cost estimate for city services or resources that would be needed to ensure the safety of everyone involved. In this manner, you can budget for your costs / expenses and still determine if the event would be both enjoyable and affordable. Also understand that depending upon the location and type of event you are requesting, permission may also need to be granted by other government entities such as the Batavia Park District, the Kane County Forest Preserve, the Illinois Department of Transportation, the Kane County Department of Transportation and/or the Kane County Health Department.

The Special Event Policy document provides more details that will help you understand the review process and how the questions on the form might apply to your event. If you still have questions, feel free to contact us at the above email address or call the city at 630-454-2000.